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Privacy Policy

Privacy & Security Standards

ApplicantPro is committed to privacy of personal information gathered during the application process and stored by the ApplicantPro Applicant Tracking System. It is our policy to respect applicants’ privacy and the privacy of corporate records concerning personal information. If you have any questions regarding our privacy or security standards, please direct your questions to privacy@applicantpro.com.
 

Collecting Information

Personally identifiable information is collected in a number of sections throughout the ApplicantPro application process. Applicants have the choice to enter information by completing an online application via our Applicant Tracking System used by our clients. Applicants are not required to give any personal information during the job searching stage of the application process. All information requested, directly relates to the job application process. Applicant data is then stored to allow company managers to use during their hiring process and to allow for future position consideration and placement.
 

Protecting Personal Information

Personally identifiable information is stored on a separate server as a security precaution and our site is SSL encrypted. However, no data transmission over the Internet can be guaranteed to be 100% secure, we cannot ensure or warrant the security of any information our users transmit to our site. Having said that, we do everything in our power to protect your company and your applicant information.

All applicant information is restricted by administrative login to the ApplicantPro Applicant Tracking System and controlled by the corporate office. Only administrators who have permission are granted access to personally identifiable information. All ApplicantPro employees are kept up-to-date on security and privacy practices. Background screening is also performed on employees with access to customer accounts. Additionally, the servers that store personally identifiable information are kept in a secure environment that can only be accessed with a secure login and badge access to the facility.
 

Data Centers

ApplicantPro partners with C7 to store our data. Here are some of the features that are most important to keeping your data safe and secure:

Your company and your applicants’ information entered into ApplicantPro is maintained and monitored 24 hours a day. Onsite staff provide additional protection against unauthorized entry as well as security camera monitoring at all data center locations with video surveillance. Data center access is limited to only authorized personnel using card readers and biometric scanning for controlled data center access.

Environmental controls are in place to help mitigate the risk of service interruption caused by fires, floods, and other forms of natural disasters such as: N+1 redundant data center colocation in disaster safe, low power cost geography. C7 undergoes rigorous audits and control procedures to ensure reliability and security of service delivery. Take comfort in that C7 has strict security policies and technology to ensure your data infrastructure is safe and secure. Some of the industry audits, controls and security measures are listed below:

  • SSAE16
  • PCI
  • HIPAA
  • Scheduled maintenance and testing of power, cooking and networking systems
  • Hourly facility walk through checks
  • Training for data center technicians
  • 2 factor, 5 layer authentication
  • Custom security measures as required.
  • 24x7x365 on-site security
  • Video cameras around buildings and throughout the facilities
  • Data center access log
  • Strict facility access protocols
  • Background checks on employees

Keeping your data and your applicants’ data safe is our number one priority. We take this responsibility very seriously and work hard to keep it secure at every level possible. If you have any questions about ApplicantPro, our security measures, or about our relationship with C7 please feel free to email us at privacy@applicantpro.com or call us at 888-633-9269.