St Edwards University
  • SPPG - Sponsored Programs
  • Austin, TX, USA
  • Part Time

Administrative Assistant (Secretary)

Institutional Review Board

Office of Sponsored Programs

$19.89/hour, part-time, 10 months


The Administrative Assistant for IRB in the Office of Sponsored Programs is a part-time non-benefits position (approximately 18 19 hours per week) that has been funded for 10 months with a possibility of continuation. This position supports the mission of St. Edward's University primarily by assisting with the work of the IRB Committee: managing the flow of incoming proposals from faculty and students, database management and preparation of documents for professional review by the IRB Committee, and providing support for the development, maintenance, and expansion of an internal online submission system. This position reports to the Director of Sponsored Programs and assists the Director and professional staff in facilitating the work of the IRB Committee, including the certification process for all members of the campus community involved in IRB-related research projects and potentially IAUAC Committee work. Also assists with maintaining positive and productive relationships with faculty and staff at St. Edward's and at partner institutions of higher education, and with grants officers at funding entities. The Administrative Assistant for IRB in the Office of Sponsored Programs works in close concert with:

  • The Chair and Co-Chair of the IRB Committee and all members of the Committee, for the intake process and status updates of proposals via an online submission process, and maintenance of certifications of proposers via online training modules.
  • The Director and professional staff in the Office of Sponsored Programs to support the related efforts of proposal maintenance for purposes of external funding opportunities for faculty and staff research and development.

Essential Responsibilities and Duties:

  • Handles the initial intake of proposals, project budgets, budget justifications, project summaries, and other written materials submitted to the IRB Committee, in a timely fashion
  • Prepares documents for the Committee to certify via checklists that standard IRB protocols and all eligibility requirements have been met for incoming proposals.
  • Works proactively with IRB Committee members, faculty, staff, and colleagues across campus to gather additional information as needed for proposals and reports.
  • Prepares summaries and database queries as needed for the IRB Committee and for the Office of Sponsored Programs
  • Attends meetings of the IRB Committee and takes minutes for recording in the electronic archives of the IRB Committee; and other duties associated with the IRB Committee and the Office of Sponsored Programs as assigned.


  • Bachelor's degree required, in a Liberal Arts and Sciences discipline, including computer skills.
  • Minimum of 1 of years of experience in a professional office setting is preferred; experience may be concurrent with degree completion; experience in the higher education sector is preferred.
  • Good written and verbal communication skills are required; familiarity with submitting documents via online systems, along with and other online tools, is strongly preferred.
  • Understanding and appreciation of higher education required; familiarity with private Catholic higher education, with Hispanic-Serving Institutions and Minority Serving Institutions, preferred.
  • Ability to work in an office where teamwork and professional respect are the foundation for achievement; familiarity with faculty research at a primarily undergraduate institution preferred.
  • Proficiency in Microsoft Office applications and understanding of database software programs is required; familiarity with relevant professional organizations and their reports, such as the National Council of University Research Administrators (NCURA), is preferred.
  • Successful completion of an employment and/or criminal background check is required.


Interested applicants should submit an online application at; For full consideration, please submit all application materials:

  1. A current resume or CV;
  2. A cover letter addressing the candidate's interest in and qualifications for the position;
  3. A statement on the candidate's ideas, contributions, and goals for advancing Diversity, Equity, and Inclusion while serving in this position; and
  4. The contact information for three professional references


St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,000 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning, and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at;



We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.

Reference #:J2020128



Full Job Description
St Edwards University
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