Early Learning Coalition of Palm Beach County
  • 15-Nov-2022 to 15-Dec-2022 (EST)
  • Early Learning Coalition of Palm Beach County
  • Boynton Beach, FL, USA
  • Commensurate with Experience
  • Salary
  • Full Time

SUMMARY:

This position provides high-level administrative support to enhance the Chief Executive Officers' ability to achieve the objectives of the Coalition and the management of the Coalition's governance objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Assists in the coordination of Board of Directors and Committee meetings, prepares agenda, meeting minutes and maintains action item tracking document.
  • Work with Board members and staff with public speaking engagements and presentations.
  • Maintains current Board of Directors rosters.
  • Maintains Chief Executive Officer's calendar and appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Routes correspondence, draft letters, and documents. Edit/Proofread direct mail and other communications documents.
  • Transcribes dictation and handwritten documents.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Administer confidential material that requires professionalism, discretion, and integrity in dealing with internal and external contacts. Recognizes and maintains confidential informatio
  • Assists with scheduling and coordination of management staff appointments, meetings, and maintains calenda
  • Act as a liaison between the senior management team and internal and external contacts.
  • Collect and analyze statistics and data; prepare high level documentation, advanced correspondence and for presentations and reports for the Executive Office.
  • Handle a variety of complex situations involving the administrative functions responsible for confidential and time sensitive material.
  • Answers telephones, routes callers, takes messages, and provides routine information to caller
  • Assists reception desk when needed.
  • Collects and prepares information, materials, and reports for meetings.
  • Takes meeting minutes and submits for approval in required time frame.
  • Responds to e-mail inquiries as requested.
  • For meetings, responsible for conferencing in calls, arranging rooms, assembling projector, equipment and supplies.
  • Provides support for GoToWebinar and Zoom virtual meetings.
  • Supports and assists staff with special projects as needed.
  • Maintains files.
  • May serve as a presenter on ELCPBC social media and/or internet-based platforms such as but not limited to Facebook, YouTube, Instagram.
  • Performs other duties that may be necessary to maintain the success of the organization, as determined by management.

EDUCATION AND/OR EXPERIENCE:

  • Bachelor's degree (B.A.) from an accredited four-year College or university preferred, or equivalent combination of education and experience where two work years is equivalent to one school year.
  • Five years of experience providing administrative support is required.
  • Ability to capture and set reminders for key action items for the executive team.
  • Proven ability to type 50 WPM.
  • Excellent writing skills are required to draft and proofread emails, memos, presentations, and other written formats.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • This position requires successful completion of the level 2 background screening standards as set forth in 435.04, F.S. and drug screening as the Coalition is a drug-free workplace.
  • Valid Florida driver's license is required, a good driving record and automobile insurance, as required by the Early Learning Coalition driving policy.
  • Daily attendance on time and as scheduled is required with the ability to work flexible hours, including nights, weekends and/or holidays, when required. This position may require some availability outside normal work hours.

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Early Learning Coalition of Palm Beach County
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