Early Learning Coalition of Palm Beach County
  • 15-Nov-2022 to 15-Dec-2022 (EST)
  • Early Learning Coalition of Palm Beach County
  • Boynton Beach, FL, USA
  • Commensurate with Experience
  • Salary
  • Full Time


This position provides high-level administrative support to enhance the Chief Executive Officers' ability to achieve the objectives of the Coalition and the management of the Coalition's governance objectives.


  • Assists in the coordination of Board of Directors and Committee meetings, prepares agenda, meeting minutes and maintains action item tracking document.
  • Work with Board members and staff with public speaking engagements and presentations.
  • Maintains current Board of Directors rosters.
  • Maintains Chief Executive Officer's calendar and appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Routes correspondence, draft letters, and documents. Edit/Proofread direct mail and other communications documents.
  • Transcribes dictation and handwritten documents.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Administer confidential material that requires professionalism, discretion, and integrity in dealing with internal and external contacts. Recognizes and maintains confidential informatio
  • Assists with scheduling and coordination of management staff appointments, meetings, and maintains calenda
  • Act as a liaison between the senior management team and internal and external contacts.
  • Collect and analyze statistics and data; prepare high level documentation, advanced correspondence and for presentations and reports for the Executive Office.
  • Handle a variety of complex situations involving the administrative functions responsible for confidential and time sensitive material.
  • Answers telephones, routes callers, takes messages, and provides routine information to caller
  • Assists reception desk when needed.
  • Collects and prepares information, materials, and reports for meetings.
  • Takes meeting minutes and submits for approval in required time frame.
  • Responds to e-mail inquiries as requested.
  • For meetings, responsible for conferencing in calls, arranging rooms, assembling projector, equipment and supplies.
  • Provides support for GoToWebinar and Zoom virtual meetings.
  • Supports and assists staff with special projects as needed.
  • Maintains files.
  • May serve as a presenter on ELCPBC social media and/or internet-based platforms such as but not limited to Facebook, YouTube, Instagram.
  • Performs other duties that may be necessary to maintain the success of the organization, as determined by management.


  • Bachelor's degree (B.A.) from an accredited four-year College or university preferred, or equivalent combination of education and experience where two work years is equivalent to one school year.
  • Five years of experience providing administrative support is required.
  • Ability to capture and set reminders for key action items for the executive team.
  • Proven ability to type 50 WPM.
  • Excellent writing skills are required to draft and proofread emails, memos, presentations, and other written formats.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • This position requires successful completion of the level 2 background screening standards as set forth in 435.04, F.S. and drug screening as the Coalition is a drug-free workplace.
  • Valid Florida driver's license is required, a good driving record and automobile insurance, as required by the Early Learning Coalition driving policy.
  • Daily attendance on time and as scheduled is required with the ability to work flexible hours, including nights, weekends and/or holidays, when required. This position may require some availability outside normal work hours.

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Early Learning Coalition of Palm Beach County
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