Butterfly Pavilion
  • 15-Nov-2022 to Until Filled (MST)
  • Marketing
  • Westminster, CO, USA
  • 19-22
  • Hourly
  • Full Time

Title: Communications Coordinator

Position Reports To: Director of Communications and Marketing

Direct Reports: Communications Intern after 90 days of employment

Timeframe: As early as January 1, 2023 hire date

About Butterfly Pavilion: At Butterfly Pavilion (BP), we transform the way people think about invertebrates. These small but mighty animals that surround us are so much more than people think. They are everywhere because everything depends on them. They are the hidden heroes of the animal kingdom. As the leader in invertebrate knowledge, inspiration and connection, Butterfly Pavilion works to foster an appreciation of these critical animals by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation. Whether it is providing unique, firsthand learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.

Looking forward, we are committed to providing the most enriching experience for our audience, being recognized as a scientific authority, and being a leading educational resource on invertebrates. Butterfly Pavilion is currently engaged in a $55 million Capital Campaign to expand Butterfly Pavilion into a new global, state-of-the-art research, education, and conservation hub in 2025.

A large part of who we are as an organization is how we interact with each other. Valuing our facility, guests, donors, and our team is a priority, without these puzzle pieces we can't make it all work, these Core Values guide us throughout our day. We Love What We Do at Butterfly Pavilion, we Make Science Cool by Going Above and Beyond for all guests, donors, and team members while also Leading Change in invertebrate conservation. We Know Our Stuff and work to have a healthy culture by Being Positive and Welcoming to All. These aren't just words, but words for us to live by here at Butterfly Pavilion.

FLSA: Full Time/Non-Exempt

Salary/Hourly Rate: $19-$22/hour

The Communications Coordinator will report directly to the Director of Communications and Marketing and work closely with them and all departments on a daily basis. The Coordinator will perform various support tasks to support all media relations, internal and external speaking engagements, and content development. This person should have a positive attitude and eagerness to learn. They will develop relationships with local, regional, state, and national media and should be comfortable and confident with starting from scratch as they seek out new media and speaking opportunities. They will be an advocate for their colleagues and look for opportunities for BP experts to shine and also to celebrate and share their successes with internal team members. The Coordinator will help develop BP stories, promote events and programs, update media placement grids, track and capture local and national speaking engagements, and keep tabs on national and local news trends around major environmental, and invertebrate conservation, science and education news stories and identifying trends, ad hoc projects. This person will be a strong writer and we would love to have a good copy editor.

Essential Functions & Responsibilities:

  • Media Relations
    • Draft press releases, media advisories, fact sheets, calendar listings, media pitches
    • Pitch media and assist with media prep and interviews
    • Research media and create specific, targeted media lists
    • Learn and use Meltwater media database platform
    • Monitor, track, and capture BP media placements and enter details into media coverage grid
    • Create metric reports
  • Internal Communications Support
    • Assist with internal "BP Team Engagement Series" by populating and managing quarterly calendar of events, create and distribute announcements, coordinate day-of set up for events and speaker
    • Create monthly recap report of media coverage and distribute to all BP team members
    • Create monthly communications update board slides
    • Help update BP Communications Tool Kit with new content
  • Speaking Engagements
    • Help research, identify, and conduct outreach to local business/networking organizations for BP speaking opportunities
    • Manage national conference and meeting grid, updating with new conferences, dates and pertinent information and alert senior leaders of deadlines
  • Content Creation
    • Maintain organizational editorial calendar
    • Help create and gather content for monthly newsletters
    • Write content for website as needed
  • Conduct miscellaneous communications and administrative support


  • Strong writing skills
  • Takes initiative/Proactivity/Resourceful
  • Media Relations Skills
  • Responsible and Accountable
  • Attention to Detail
  • Teamwork and Cooperation
  • Builds relationships
  • Project/Time management
  • Results and Goal-Oriented
  • Coachability/Willingness to learn


  • 2-3 years professional experience
  • Communications, journalism, or marketing major or experience preferred
  • Writing skills and writing samples
  • Media relations experience a plus
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional-level verbal and written communications skills.
  • Excellent interpersonal communication skills, great attention to detail, the ability to develop strong relationships with both internal and external audiences/stakeholders.
  • In-depth understanding of entire MS Office suite. (Especially Word, Excel, and PowerPoint)

Work Environment / Physical Requirements:

While performing the responsibilities of this position, these work environment characteristics are representative of the environment the position will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.

At Butterfly Pavilion, the employee is occasionally exposed to moderate to loud environmental noise for extended periods of time.

While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and stand, use their hands and fingers, to handle/feel/grasp. The employee is occasionally required to reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Employee should be able to lift, carry and items up to 50 lbs.

How to Apply:

Butterfly Pavilion is an Equal Opportunity Employer and encourages people of all backgrounds to apply for open positions and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or veteran status.

Deadline for application: Open until filled.

Full Job Description
Butterfly Pavilion
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