R.J. Pierce Law Group, P.C. is looking for a skilled and experienced Virtual Executive Assistant to join our growing firm! As the leading Trademark Boutique in the United States, our firm provides accessible trademark services that help entertainers and entrepreneurs build and protect their businesses' value. We pride ourselves on not just providing trademark legal services but building relationships with our clients and becoming a member of their business team.

As a Virtual Executive Assistant, you'll be responsible for providing administrative support to our firm's CEO while working remotely. You will handle administrative projects and deliver high-quality work under minimum supervision.

We are seeking qualified candidates that have strong experience of fulfilling various administrative tasks including answering emails, scheduling meetings and making travel arrangements. A strong Internet connection is required along with experience using communication tools like Zoom.

KEY RESPONSIBILITIES AND JOB DUTIES:

Maintaining appointment schedules and calendar
Planning and scheduling meetings, conferences, and travel
Making travel arrangements including flight and hotel bookings
Maximizing the executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf

Email management
Creating PowerPoint presentations
Conducting research on various topics
Providing customer/supplier support
Other executive admin responsibilities as needed

EDUCATION, EXPERIENCE & SKILLS REQUIRED:

Bachelor's degree in Business, Marketing, Communications, or related field preferred
5-7 years of experience as an executive assistant
Advanced organizational skills
Excellent interpersonal skills
Highly self-motivated
Strong verbal and written communication skills
Proficient in Microsoft Office and outlook
Ability to work and communicate with a team in an online collaboration platform
Must have proficient computer and technical skills
Must be detail-oriented and have the ability to prioritize and work proactively with minimal supervision in a fast-paced, deadline-driven work environment
Demonstrated ability to be resourceful, innovative and creative

This job description does NOT constitute an employment agreement or employment relationship between the company and the worker, and is subject to change by the company as the organizational needs and requirements of the job task change.