PRC Group
  • Red Bank, NJ, USA
  • Salary
  • Full Time

The Construction and Warranty Administrator is responsible for providing support to the Construction Department. This exempt position reports directly to the Senior Vice President of Construction.

New Construction/Purchasing:

  • Assist in preparing documents and permit forms for permit packages when construction release is received.
  • Keep track of documents sent to field for permit packages.
  • Track and maintain list of all plans, drawings, and reports from Engineers and Architects.
  • Update all charts for permit tracking, construction status, inspection lists.
  • Submit plans to the DCA for approval/rejection with follow up and correction as required (TCNJ only).
  • Process all Contractor agreements, obtain Insurance Certificates and W/9 for all new projects.
  • Prepare and process paperwork with township and utilities to set up sales and construction trailers at all new sites.
  • Prepare and process check requests needed for permits, fees and CO's.
  • Obtain load sheets from Utility companies, submit to Engineers for required information, follow through to return completed documents to Utility companies.
  • Request Will Serve letters from all Utility companies for all projects.
  • Request new addresses from Tax Assessor.
  • Order all required signage for each project.
  • Register new properties with Homeowner Warranty Co. Continue to maintain each project's warranty registration annually.
  • When PRC is General Contractor - send Approval Letters and Contractors contracts to Owners of project for approval/denial and process accordingly.
  • Maintain communication between main office and field concerning all matters (permit status, job status, billing concerns, tech problems, etc.).
  • Prepare any necessary information or forms that would assist Project Managers in their tasks.
  • Ensure that invoices sent to the field are verified, purchase orders and back charges are completed when necessary and all returned to Accounting.

Sales/Closings:

  • Review all sales Purchase Agreements for accuracy, correspond with sales team for any necessary corrections, documents, payments, option Riders, D├ęcor Riders, Change Orders, documents and drawings.
  • Distribute all change orders, option selection sheets and other necessary documents to Project Manager and communicate with field staff to ensure accuracy of all changes.

Property Management:

  • Purchasing Liaison to Property Management as assigned by The SVP of Construction.
  • Responsible to prepare appropriate Vendor's contract, process through execution by both parties and distribute final contract to properties and Vendor file.
  • Compile, record and track warranty information for major repairs such as roof replacement, etc. and mechanical equipment purchased.
  • Field invoice/payment questions from Vendors.

Administration:

  • Collect credit card receipts from field staff and confirm items purchased are coded correctly before proving to Accounting department for payment.
  • Collect, process and track all construction field employee time sheets and PTO forms.
  • Monitor all corporate office supplies, place orders on monthly basis with various supply companies and approve office supply purchases from off-site properties.
  • Maintain current list of construction and maintenance staff shirt sizes and order PRC shirts for both departments bi-annually.
  • Print and forward all General Contractor Payment Authorizations to the SVP of Construction for approval.

Service and Warranty Administration:

  • Receive and respond to all warranty requests received by PRC within one working day.
  • Advise any customer that is out of warranty prior to forwarding to PRC Construction Personnel.
  • Create a service ticket and forward to appropriate sub-contractor for all under warranty service.
  • Track all 60-Day and 11-Month service requests. Log in work tickets as the request forms are received.
  • Maintain an up-to-date Open Service Report for management.
  • Track all service spending by trade monthly. Create a service spend sheet for monthly review.

Skills and knowledge:

  • Must be self-starter with excellent attention to detail and ability to follow projects through to completion.
  • Knowledge of building components and systems.
  • Effectively communicate information to a variety of contacts.
  • Ability to prepare required reports.
  • Ability to cultivate strong relationships within a team.
  • Proficient in use of general office equipment and software applications including Microsoft Word, Excel, and Outlook.

Education/Experience:

  • Associate Degree or higher
  • 2-5 years' experience in related field
  • 2-5 years' experience using Yardi
PRC Group
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