Pacifica Christian - Orange County
  • Newport Beach, CA, USA
  • Full Time


Job Title: Administrative Assistant

Department: Academic

Reports to: Principal

Job Summary

The Administrative Assistant at Pacifica fosters a culture of hospitality to visitors, students, and staff each day to the front office. This person provides administrative support by demonstrating initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management of the school.

Essential Duties and Responsibilities

  • Reception: Greeting and welcoming of school visitors & students to the administrative offices, getting students out of class when a parent comes to pick them up early. Answer phones.
  • MyPacifica Tasks: Management of student attendance and Honor Rolls, updating the school calendar
  • Substitute coordination: receiving requests from faculty and
  • Upkeep: maintain clean area in front office, distribute mail and deliveries, order supplies, purchase postage, manage storage for filing cabinets
  • Student Services: handling student question, coordinate lunches, process lost and found (including disposing of items quarterly), facilitating make-up tests
  • Support for special events: Back-to-School Night, Academic Awards, Faculty & Staff Retreat, New Parent Orientation and New Student Orientation, & Graduation, Gathering
  • Administrative support: Oversee Principal's calendar to schedule meetings, facilitate phone calls
  • Attendance and Discipline: Keep and update accurate records of students attendance and discipline.
  • Textbook orders: Interfacing with department chairs to facilitate the textbook orders for both the regular school year and summer school.

Qualification Requirements

  • Bachelor's degree preferred
  • 2-5 + years prior experience in administrative support role preferred
  • A sincere enjoyment of working with teenagers
  • Exceptionally capable in both written and oral communication
  • Excellent organizational and presentation skills
  • Technologically savvy
  • Passionate about the chosen field of study and the mission of Pacifica
  • Dedicated to the Christian faith
Pacifica Christian - Orange County
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