City of Edinburg
  • 16-Nov-2022 to 30-Nov-2022 (CST)
  • Finance -Dept #0500
  • Edinburg, TX, USA
  • 13.77 per hour
  • Hourly
  • Full Time

The City offers excellent benefits including paid holidays, vacation/sick leave, health, dental, life, and disability insurance, retirement system and optional deferred compensation programs.


Job Title:

Finance Clerk

Department:

Finance

Reports to:

Director of Finance

FLSA Classification:

Non-Exempt

Safety Sensitive Type:

Safety Sensitive

Effective Date:

05/01/2022



Job Summary:

The purpose of this position is to provide a variety of accounting functions, Duties include maintaining a working knowledge of bookkeeping practices and procedures, include data entry into customized financial systems, preparing and maintaining accurate reports and records, managing Accounts Receivable and/or Accounts Payable functions; journal entries, daily cash reports, and audit reports; interacting with employees and citizens; providing information to grant coordinators; mailing checks to vendors; depositing checks, billing, and other duties as required.


Essential Job Functions:

Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.

a. Post daily cash reports and journal entries for all funds.

b. Files all cash reports, journal entries, and finance reports.

c. Prints and files all financial reports by funds.

d. Inputs, bills and reconciles Accounts Receivables.

e. Bills monthly contracts and processes adjustments and posts.

f. Manages and oversees accounts receivable central file system for all city departments.

g. Takes inventory of all accounts receivable records.

h. Reviews all entered budget transfers affecting the General Ledger.

i. Files budget adjustments and provides assistance to departments with inquiries.

j. Prepares and compiles all needed yearly audit, aging, and balance reports as needed.

k. Assist with checking timesheets, inputting hours, balancing reports, and running and processing payroll checks.

l. Assists code enforcement department with liens.

m. Acts as a backup to the purchasing division with bid openings, meetings and data entry of required information.

n. Order supplies for the Accounts Receivable and Accounts Payable Divisions.

o. Process check requisitions, small purchase orders (SPO's), travel requests and purchase orders for payment.

p. Organizes invoices, verifies payment amounts, and responds to concerns of invalid account numbers or purchases made.

q. Runs reports of payables for review, verifies accuracy of reports and delivery.

r. Oversee tracking of end-of-year paperwork for auditors.

s. Issues stop payments and tax-exempt certificates.

t. Voids and reissues checks and completes administrative and customer service functions.

u. Performs related work and reports as assigned.


Conditions of Employment:

a. Applicant will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration.

b. Applicant must take and pass a pre-employment drug test administered by the City of Edinburg at the City's expense.

c. Must have a current valid class "C" driver's license from the Texas Department of Public Safety with a satisfactory driving record.

d. Bilingual English/Spanish preferred.

e. Applicant must meet licenses, certifications & registrations requirements.


Required Education:

High school diploma, GED or equivalency.

Education Preference:

Associate's Degree in Accounting, Finance, Business Administration or related field.

Educational Substitute:

Not Applicable

Required Work Experience:

Requires one (1) year experience in bookkeeping, data entry or clerical work.

Experience Preference:

Two (2) years' experience in bookkeeping, data entry or clerical work. Requires a working knowledge of clerical and bookkeeping practices and procedures.

Supervisory Experience Requirement:

Not applicable

Required Knowledge, Skills, & Abilities

a. Requires a working knowledge of general accounting and data entry practices and procedures.

b. Work requires regular interaction involving exchange and receipt of information.

c. Intermediate to advanced analytical skills appropriate to the work environment.

d. Intermediate computer skills in a Microsoft Windows environment; includes Excel, Word, Publisher, database management, and record keeping.

e. There is some opportunity for discretion when selecting among a few, easily identifiable choices. Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

f. Customer service skills.


Equipment Materials:

General office and safety equipment/materials to include but not limited to the following:

· Personal computer

· Copier/Fax Machine

· Printer/Scanner

· Calculator

· Telephone

· Vehicle

· Software


Work Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The employee works under typical office conditions, and the noise level is usually quiet. Occasional driving is required to attend business meetings.


Mental Demands:

While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; use math and mathematical reasoning; perform under changing, intensive deadlines on multiple concurrent tasks; and interact with staff and the public.


Full Job Description
City of Edinburg
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