CB&S Bank
  • Support
  • Russellville, AL, USA
  • Hourly
  • Full Time

GENERAL FUNCTION:

Manages the office area of the CEO, serving as administrator, secretary and receptionist. Provides assistance to the Board of Directors.


MAJOR DUTIES AND RESPONSIBILITIES:

  • Manages the transactions of CBS Banc-Corp stockholders in accordance with holding company bylaws and procedures.
  • Updates and maintains stockholder accounts by processing new sell, and/or buy transactions and/or transfers of stock.
  • Exercises dual control in coordination with Data Processing to prepare annual dividend checks.
  • Promptly mails dividend checks, annual reports and 1099's.
  • Prepares for annual stockholder's meeting by notifying all stockholders of meeting 10 days in advance; prepares proxies for mailing and coordinates arrangements for meeting.
  • Drafts correspondence, memorandums, internal documents, etc., for the President/CEO and occasionally for the Chairman of the Board.
  • Prepares for monthly Board of Directors meeting by compiling and preparing highly confidential information and various reports to be covered in the Board meeting.
  • Prepares Excel spreadsheet for payment of attendance fees to CB&S Directors and CBS Banc-Corp Directors.
  • Notifies Directors of meetings, makes arrangements for meetings, maintains schedule for meetings held and delivers packages to each Director in advance of the Board meeting.
  • Attends Board of Directors meeting to record minutes and prepares official documentation for minute book.
  • Records minutes of, the Executive Committee meetings and prepares official documentation for minute book.
  • Maintains a corporate file of minutes along with the materials covered in each meeting.
  • Responsible for following up on action of Board regarding policies and procedures and notifying appropriate personnel to assure that documentation is prepared and actions are implemented.
  • Prepares and proofs correspondence for the President, prepare memorandums explains administrative policies and procedures to supervisors and managers, prepares meeting agendas and materials related thereto.
  • Responsible for establishing and maintaining official documents and records in appropriate files.
  • Keeps informed of company policies and procedures; answers related internal and external questions within authority.
  • Intercedes on President's behalf regarding customer complaints that may be resolved or refer to proper person; Follows up to see that problem was resolved.
  • Independent judgment must be used to plan, prioritize, organize diversified workload, and recommend changes in office practice or procedures.
  • Schedules and organizes complex activities such as meetings, travel, conferences, and department activities.
  • Assists in coordinating annual off-site strategic planning activities for executive management.
  • Acts as a liaison with other departments and outside agencies, including high-level staff such as President/CEO, Executive Vice Presidents, Senior Vice Presidents, and Department Heads.
  • Handles confidential and non-routine information.

ADDITIONAL RESPONSIBILITIES:

  • Makes travel arrangements for President and occasionally members of Senior Management.
  • Assists Training Manager and Marketing in event planning.
  • May do research for a project or a legal matter.
  • Screens telephone calls for President and Chairman of the Board.
  • May perform related public relations work for executives.
  • Be knowledgeable of all bank products and services.
  • Possesses ability to cross-sell to existing and prospective customers.
  • Performs all other duties assigned by supervisor.

JOB QUALIFICATIONS:

  • High school graduate or equivalent.
  • Five to six years of secretarial and administrative experience.
  • Proven knowledge of bank operations and policies.
  • Excellent organizational skills and communication skills, both verbal and written.
  • Interpersonal skills to handle sensitive and confidential situations.
  • Demonstrated ability to interact with customers and employees, and listen effectively.
  • Analytical ability to gather and summarize data for reports, finds solutions to various administrative problems, and prioritizes.
  • Advanced skills in typing and general office procedures.
  • Demonstrated ability to adapt to and use other PC based software packages.

STANDARDS OF PERFORMANCE:

  • Thorough knowledge of modern office practices, procedures, and the use of office machines and equipment. Be able to master all computer applications pertaining to efficient processing of duties.
  • Ability to understand and interpret pertinent policies, regulations, and procedures clearly and accurately. Must follow said policies, procedures, and regulations and have the ability to implement throughout branch personnel.
  • Ability to establish and maintain effective working relationships with supervising personnel, co-workers, subordinates, the media, representatives from all levels of government, civic organizations, business professionals, and the general public.
  • Performance of responsibilities so they are completed in a timely, accurate, and thorough manner.
  • Acceptable attendance and reporting to work in a timely manner.
  • Ability to conduct customer relations in a manner to enhance the overall marketing effort of the bank. Must be respectful and courteous to all customers and employees.
  • Ability to maintain matters of a highly confidential nature. Position continually requires demonstrated poise, tact, diplomacy, and honesty in all matters.
  • Will treat co-workers, peers, and vendors with the same degree of respect and consideration we give our customers and expect for ourselves.
  • Will conduct self in a professional and dignified manner.
  • Will maintain a cheerful and positive attitude.
  • Will make every effort to promptly return all phone calls received in a day.
CB&S Bank
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