Primary Focus

The Accounts Payable Clerk position is responsible for computing, classifying and inputting financial transactions into the Accounting System via manual entry or transfer of data. They may also perform routine financial calculations or check the accuracy of calculations performed by others.

Duties

• Process AP Vendor invoices for payment.
  • Performs the accounts payable function: classifies, records and summarizes financial data for the purpose of financial statements and recordkeeping requirements
  • Maintain Vendor card contact, payment type, 1099 and banking information
  • Obtain authorization from PM, or GL, Org. and project assignment for invoice entry
  • Process and reconcile credit card statements with cardholder expense reports
  • Processes employee out-of-pocket expenses
• Track periodic reoccurring invoices to ensure that invoices are received timely
• Supports annual Audit process by assisting in the collection of requested audit samples for Accounts Payable
• Collects IRS Form W-9 annually from active vendors and processes annual IRS 1099's.
• Assists the department in maintaining and organizing shared physical and electronic record files for AP, to ensure ease of access to information.
• Maintains / updates department standard forms
• Ensures compliance with accounting processes through consistent application of policies and procedures
• Ensures financial security by adhering to accounting internal controls
• Other duties and tasks as assigned

Problem Solving

• Is able to resolve discrepancies with minimal direction.
• Must be able to work independently and set own priorities.
• Completes complex assignments utilizing a variety of processes & procedures.
• Analyzes results of reports/audits to address/correct discrepancies.
• Good attention to detail and well organized

Accountability

• Role coordinates progress of multiple tasks within functional scope.
• Maintains employee confidence and protects financial operations by keeping information confidential

Technical Skills: Knowledge, Skills and Abilities (KSA's)

Education / Experience

• High school diploma, GED or equivalent required
• 2 year degree in accounting, finance or related field preferred
• Accounts Payable experience of 3 years required

Technical Knowledge)

• Proficient in MS Office (Word, Excel, Outlook)
• Working knowledge of Deltek Costpoint, AP system modules, preferred
• Must have strong knowledge of accounts payable and financial concepts

Human Relationship Skills

• Able to work under pressure with firm deadlines
• Strong, effective oral and written communication skills

Working Conditions

• Normal physical conditions
• General office environment
• Must be able to sit for long periods of time looking at computer screen
• May be asked to work a flexible schedule which may include holidays
• May be asked to travel for business or professional development purposes
• May be asked to work hours outside of normal business hours