Cayuse Holdings
  • 12-May-2022 to Until Filled (HST)
  • Cayuse Technologies
  • Washington, DC, USA
  • Full Time

Cayuse Technologies launched in 2006 as a US-based alternative to offshore technology delivery centers, providing information technology solutions and subject matter expertise to our clientele. Cayuse focuses on federal markets and missions, and is an SBA tribal 8(a) certified company. Cayuse brings significant past performance and excellent CPARS to its clients at an exceptionally competitive price. Cayuse's 41,000 sq. ft. technology delivery center is fully redundant and prepared to meet the needs of government. Our clients include DHS, DHA, DoS, USMC, US Army, HHS/Indian Health Service, Department of Interior, Bureau of Indian Affairs, Bureau of Indian Education, among many more.

Position Summary

Administrative support is critical to the daily administrative operations of all Bureaus across the U.S. Dept. of State. These responsible actions must be in accordance with Agency administrative best practices toward assisting the U.S. diplomatic mission in adherence with federal regulations, and Department policies.

Responsibilities

  • Maintain and update Outlook calendars for government managers of varying seniority
  • Schedule meetings and calls for senior government managers of varying seniority
  • Prepare written correspondence on behalf of government managers utilizing MS Office Suite products
  • Utilizing E2 Solutions software, create and request travel authorizations, upload supporting documentation to travel authorizations and complete vouchers for government personnel and direct-hire employees

  • Enter travel actual cost information into automated program management system
  • Ensure that section office supplies, printers, copiers, and shredders are maintained in good working condition and supplied with toner and paper
  • Meet and escort authorized on behalf of office meetings
  • Assist with creating eCountry Clearance requests; review and verify eCountry Clearances as necessary.
  • Facilitate in person visa application submissions and/or retrievals from local Embassies..

  • Correspond with supporting offices as needed via email/telephone.
  • Maintain and organize customer electronic files. This includes working with the internal shared drive and uploading documents to SharePoint.
  • Assist in maintaining in-processing conference room and scheduling
  • Manages other tasks authorized by the Government Task Manager that fall within the administrative scope of work.

Minimum Qualifications:

  • High School Diploma
  • Demonstrated intermediate experience in the use of Microsoft Office applications (Outlook, Word, Excel, PowerPoint, SharePoint)
  • Demonstrated experience of administrative protocols in a federal government setting; U.S. State Dept. contractor experience is a plus
  • Exceptional interpersonal communication & organizational skills

Preferred Qualifications

  • U.S. Dept of State experience of similar administrative scope
  • Demonstrated experience with E2 Solutions software program and inventory management systems
  • Intermediate to exceptional office software computer skills

Working Conditions

  • Business Office Environment (USG office business protocols and professionalism)

In accordance with President Biden's Executive Order 14042, you must be able to meet all health requirements, including but not limited to, current and future vaccination requirements to infectious diseases such as COVID-19. The Executive Order requires that all federal workers and federal contractor employees be fully vaccinated by December 8, 2021

As an equal opportunity employer, Cayuse Technologies is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact our Recruiting Department at (541) 278-8200 for assistance.

Cayuse Holdings
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