Carthage College
  • 27-Jul-2022 to Until Filled (CST)
  • Kenosha, WI, USA
  • Full Time Employee

SUMMARY:

The Payroll Coordinator performs all activities necessary to process payroll; including maintaining related records, filing tax reports and voluntary deductions reports. Processes involuntary deductions (i.e. levies and garnishments), preparing documents for audits, and generating reports for governmental compliance/management etc.

RESPONSIBILITIES:

  • The Payroll Coordinator performs all activities necessary to process payroll; including maintaining related records, filing tax reports and voluntary deductions reports. Processes involuntary deductions (i.e. levies and garnishments), preparing documents for audits, and generating reports for governmental compliance/management etc.
  • Ensuring status changes and audits of time records are accurate and any discrepancies are addressed and resolved.
  • Filing required documents and reports according to government, state and federal payroll guidelines (i.e. W-2s, unemployment data, garnishments, etc.).
  • Responding timely to e-mails, telephone call, letters, etc. regarding payroll questions and inquires; researching records and providing resolve.
  • Providing account reconciliations with General Ledger balances, benefits vendor billings, taxes, and other deductions. Working closely with the Financial Department.
  • Keeping current with HR payroll policies and public policy changes affecting payroll rules and guidelines; incorporating the changes into Carthage's policies and procedures for payroll processing.
  • Programing and/or setting up annual health insurance benefits plans in Workday.
  • Performs other duties as assigned.

ESSENTIAL FUNCTIONS:

  • Processes employee payroll information (timesheets, deduction authorizations, etc.), prints or transmits paychecks, ensuring accurate and timely payment made to employees for each payroll period.
  • Ensures status changes and audits of time records are accurate and any discrepancies are addressed and resolved.
  • Files required documents and reports according to government, state and federal payroll guidelines (i.e. W-2s, unemployment data, garnishments, etc.).
  • Responds timely to e-mails, telephone call, letters, etc. regarding payroll questions and inquires; researching records and providing resolve.
  • Provides account reconciliations with General Ledger balances, benefits vendor billings, taxes, and other deductions. Working closely with the Financial Department.
  • Keeps current with HR payroll policies and public policy changes affecting payroll rules and guidelines; incorporating the changes into Carthage's policies and procedures for payroll processing.
  • Programs and/or set up annual health insurance benefits plans in Workday.
  • Completes payroll reconciliations of all deductions, ensuring accuracy including operation of transmittal feeds.
  • Performs other duties as assigned.

MINIMUM EDUCATION:

  • High School Diploma.
  • Associate's Degree in Business, Accounting, or in a job-related major is strongly preferred.
  • Certified Payroll Professional (CPP) or National Payroll Certification strongly preferred.

MINIMUM EXPERIENCE:

  • Minimum of three years of experience with processing payroll.
  • Ability to work with Workday, ADP, and/or similar payroll software.
  • Experience with MS Office, more specifically using Excel to compute rates, ratios, and develop pivot tables.

REQUIRED SKILLS, ABILITIES, AND/OR LICENSURE:

  • Solid communication skills both oral and written.
  • Demonstrated strong attention to detail, problem solving, critical thinking, and analytical skills.
  • Excellent time management and organizational skills.

APPLY ONLINE

About Carthage

Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff. Our beautiful campus, an 80-acre arboretum with stunning lake views, is home to 2,600 undergraduate students and 200 graduate students. Founded in 1847, Carthage is consistently named a Best Midwestern College by The Princeton Review and a Most Innovative School by U.S. News & World Report. All Carthage employees play a vital part in the success of our students, as we work together to create an environment where all can achieve their true potential. Grow with Carthage.

Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.

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