California Film Institute
  • 24-Jun-2022 to Until Filled (PST)
  • San Rafael, CA, USA
  • 28.00-28.00 per hour 28.00
  • Hourly
  • Part Time

Accounting Specialist (Part-Time)

The California Film Institute is looking for an experienced Accounting Specialist or Staff Accountant to assist with accounts payable, accounts receivable, payroll, and other functions of the Finance Department.

About the California Film Institute:

CFI supports its mission to celebrate film as art and education by presenting the annual Mill Valley Film Festival and DocLands Documentary Film Festival, exhibiting film year-round at the non-profit Christopher B. Smith Rafael Film Center, and building the next generation of filmmakers and film lovers through CFI Education.

Our Diversity, Equity, and Inclusion Commitment:

We strive for a culture where people sense they are valued, can bring their whole selves to work free of oppression, injustice, harassment or discrimination, and that they experience belongingness through a common purpose. We are taking steps to ensure that the California Film Institute is a safe and equitable space for staff members, filmmakers and audiences alike by incorporating inclusivity, diversity and accessibility measures into our business plan and tangible KPIs to hold ourselves accountable to serve and engage diverse audiences through our work. We are also working to examine racial justice internally in order to drive self-discovery and best inform how we can change practices and utilize our voice and position within the community.

How to Apply:

Submit a resume and cover letter summarizing your qualifications for the position.

Key Responsibilities:

The position is primarily an in-person part-time position requiring up to 20 hours per week in our downtown San Rafael office, working alongside the Finance Manager. Proof of full vaccination is required. Essential duties and responsibilities include:

  • Accounts receivable responsibilities: assist in processing incoming checks, wires, and ACH including verifying coding, data entry, and depositing
  • Accounts payable responsibilities: review and input vendor invoices verifying authorization and supporting documentation, preparation of weekly checks to vendors
  • Respond to AP/AR inquiries from internal staff and external clients in a timely manner
  • Prepare invoices when needed for vendors and donor pledges
  • Assist with semi-monthly payroll processing using ADP WorkForce Now.
  • Assist with payroll and other routine journal entries into the General Ledger
  • Work collaboratively with finance and development teams to provide and ensure accurate financial information
  • Prepare year end 1099-NEC forms
  • Assist in the preparation of the annual financial statement audit
  • Assist in the preparation of the annual worker's compensation audit
  • Assist with onboarding of seasonal staff using WorkBright and WorkForce Now
  • Provide support for special projects as assigned by the Accounting Manager or Deputy Director

Ideal Experience:

  • Undergraduate degree in Accounting or Business Administration with an emphasis in accounting and a solid working knowledge of double entry bookkeeping, accrual based accounting, and effective internal control systems
  • Two to three years general experience in accounting including processing Accounts Receivable/Accounts Payable
  • Ability to identify, analyze and solve accounting related issues
  • Excellent verbal and written communication skills and the ability to ascertain important information to be shared with other departments
  • Strong attention to detail
  • Ability to work independently at times
  • Flexibility and creativity in problem solving
  • Proficiency with QuickBooks
  • Proficiency with MS Office
  • Non-profit accounting or auditing experience is preferred
  • Discretion in handling confidential payroll, personnel, and donor information is crucial
  • Experience with ADP WorkForce Now Payroll Processing desirable
Full Job Description
California Film Institute
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