Administrative & Finance Coordinator

Work Location: Anaheim (preferred), Sacramento, San Diego, or San Jose. Hybrid work schedule utilized through June 2023.

Term: Part-time (20 hours/week), Temporary through the end of August 2023

Position Status: Non-Exempt

Pay Range: $25 - $28/hour commensurate with skills and experience

Reports to: CAIR-CA Operations Manager

Requirements: Must have authorization to work in the United States and proof of COVID-19 Vaccination/Boosters.

ABOUT US: Join the largest American Muslim civil rights organization at the frontlines in protecting the rights of free speech, to freely practice one's faith, to pursue employment opportunities without harassment, and to live as an active and engaged American without reprisal.  The Council on American-Islamic Relations, California (CAIR-CA) is a nonprofit 501(c)(3), grassroots civil rights and advocacy group. We recognize that our employees are passionate, talented, and are our most valuable resource. With such an important vision to be a leading advocate for justice and mutual understanding, our diverse workforce stands together to demonstrate our values for everyone who chooses to join these efforts.

DUTIES & RESPONSIBILITIES:

• General bookkeeping and accounting tasks including maintaining related documentation
• Coordinating day-to-day finances for CAIR-CA via QuickBooks including payment requests, employee reimbursements, and interoffice invoicing
• Maintain payables, receivables, liabilities, bank account reconciliations, cash flow projections, and journal entries
• Prepare deposits, checks, and invoices
• Assist and support with payroll processing including reviewing timekeeping, sending payroll reminders, and pulling reports
• Prepare accounting schedules, monthly financial statements, and financial reports for various projects
• Support offices with employee and board member onboarding and offboarding
• Provide IT support including requesting new emails, updating listservs, and managing the VOIP phone system
• Support with programmatic logistics including researching venues and related vendors
• Complete administrative duties such as filing (maintaining systems both electronic and physical), copying, scanning etc.
• Maintain shared office calendar
• Receive, distribute, and send mail
• Assist with ordering supplies, marketing material, and swag
• Coordinate in-person and virtual meetings including sending calendar invitations, reminders, setting up Zoom, and taking notes
• Coordinate meeting logistics including travel and lodging arrangements
• Coordinate the day-to-day inquiries from local offices
• Perform special projects and other duties as required and requested

QUALIFICATIONS:

• High School Diploma or GED with a minimum of 1-year experience in an administrative role
• Nonprofit work experience (preferred)
• Proficiency in using QuickBooks, Microsoft Office Suite, Zoom, and Asana (preferred)
• Basic computer maintenance knowledge and ability to learn basic server and networking skills
• Excellent oral and written communication skills to interface with staff, volunteers, board members, and vendors in a professional and effective manner
• Professional integrity and ability to maintain the confidentiality of sensitive data
• Ability to prioritize multiple projects, work independently in a fast-paced environment
• Strong organizational skills, detail-oriented, ability to multi-task and meet deadlines
• Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment

COMPENSATION:

• $25-$28 commensurate with skills and experience
• 5 paid sick days
• 3% employer-matched retirement plan

TO APPLY:  Submit a cover letter, updated resume, and three references

CAIR-CA is an equal-opportunity employer.