Butterfly Pavilion
  • 21-Oct-2021 to Until Filled (MST)
  • Fund Development
  • Westminster, CO, USA
  • $55,000-$57,500
  • Salary
  • Full Time

Full Benefits (Medical, Dental, Vision, Paid Holidays, Vacation, Sick, 401(k) + matching)

Title: Grants Manager

Position Reports To: Vice President of Donor Relations

Direct Reports: None currently; future reports

About Butterfly Pavilion: Here at Butterfly Pavilion, we transform the way people think about invertebrates. These small but mighty animals that surround us are so much more than people think. They are everywhere, because everything depends on them. They are the hidden heroes of the animal kingdom. As the leader in invertebrate knowledge, inspiration and connection, Butterfly Pavilion works to foster an appreciation of these critical animals by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation. Whether it is providing unique, hands-on learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.

Looking forward, we are committed to providing the most enriching experience for our audience, being recognized as a scientific authority, and being a leading educational resource for invertebrate animals. To this end, Butterfly Pavilion is in the early stages of launching a $55 million Capital Campaign to build a new Butterfly Pavilion in Broomfield, Colorado in a brand new, state-of-the-art facility in 2025.

A large part of who we are as an organization is how we interact with each other. Valuing our facility, guests, donors and our team is a priority, without these puzzle pieces we can't make it all work, these Core Values guide us throughout our day. We Love What We Do at Butterfly Pavilion, we Make Science Cool by Going Above and Beyond for all guests, donors, and team members while also Leading Change in invertebrate conservation. We Know Our Stuff and work to have a healthy culture by Being Positive and Welcoming to All. These aren't just words, but words for us to live by here at Butterfly Pavilion.

FLSA: Full Time/Exempt

Salary/Hourly Rate: $55,000 - $57,500

Position Summary: Butterfly Pavilion's Grants Manager is a front-line fundraising professional responsible for securing funding from foundation and government funders. The Grants Manager's primary focus will be identifying, cultivating and soliciting charitable foundations, government agencies and other grant-making entities for general operations, programs, exhibits, special events, special projects and capital projects. Duties will include writing, preparing and assembling grant proposals; maintain relationships with funder; meeting all deadlines; working with colleagues in other departments to develop, submit and administer grants; researching potential grant opportunities; monitor terms and agreements of grant awards; and coordinate and submit all reports to funders. Retaining and upgrading existing donors through strategic engagement and stewardship is expected. The Grants Manager position needs a detailed and goal-oriented individual, with demonstrated skills in relationship building, project support, information management, and verbal and written communication. The benefit of this position will be the satisfaction of helping donors fulfill their passions and interests through their giving to Butterfly Pavilion.

Essential Functions & Responsibilities:

  • Work with the Donor Relations Team, Executive Team, and the Board of Directors to identify, cultivate and solicit charitable foundations and other grant-making entities for general operations, programming, exhibits, special events, special projects and current Capital Campaign support.
  • Prepare, write, and submit letters of inquiry, proposals, reports, informational materials, and grant agreements to engage funders, ensuring accurate and timely completion and submission.
  • Collaborates with VP of Donor Relations on new revenue opportunities and grants strategy.
  • Identify and cultivate new prospective foundation and government donors, conducting research on funding focus areas and grant opportunities. Consult with funders to inform the proposal development process.
  • Maintain foundation/grant management systems in the donor database such as prospect and donor tracking, grant application calendar, grant reporting and fulfillment tracking and other relevant data and documentation.
  • Provides research and meeting preparation for VP of Donor Relations, CEO, and other senior Serve as a steward of Butterfly Pavilion's foundation and government donor relationships, regularly communicating with donors and keeping them up to date on the work they are supporting.
  • Work collaboratively across Butterfly Pavilion departments to develop projects and programs that advance annual and long-term goals, respond to community needs and align with the interests of funders.
  • Formulate budgets for specific projects, programs and initiatives, working collaboratively across Butterfly Pavilion departments.
  • Establish and use grant tracking system to monitor spending and gather data on expenses for grant reporting purposes, working with colleagues in the Donor Relations, Education, Community Relations, Research and Conservation, Exhibits and Animal teams.
  • Work with VP of Donor Relations and other members of the Donor Relations Team to develop revenue goals, focusing on those associated with foundation and government giving.
  • Work collaboratively with others to solve problems, achieve common goals, and positive results. Listens to others and values opinions.
  • Maintain contact reports from face-to-face meetings, correspondences, phone calls and other activities in donor database, ensuring information is current and entered timely.
  • Prepare monthly revenue and activity reports; track and document all research, revenue, and cultivation activities on a weekly basis.
  • Maintain an ongoing knowledge of Butterfly Pavilion programs, outreach, and strategic initiatives.
  • Support activities, events, prospecting, and research for current Capital Campaign.
  • Attends all relevant Butterfly Pavilion events on- and off-site.
  • Work with Donor Relations Coordinator to ensure prompt donor acknowledgement and accurate donor recognition.
  • Participate in Butterfly Pavilion public and private events and represent the organization at external events.
  • Assist in other financial development projects and other duties as assigned.


  1. Builds relationships
  2. Project/Time management
  3. Results and Goal-Oriented
  4. Resource Generation/Development
  5. Resource Management
  6. Strategic Thinking
  7. Coaching and Developing
  1. Decision-Making


  • 2-3 years of experience in grants management, non-profit fundraising or strong writing and organizational skills.
  • Bachelor's degree recommended and an advanced degree in a related field is a plus.
  • Successful track record of securing four- and five-figure grants; six a plus.
  • Demonstrated ability to provide exceptional customer service to donors and community stakeholders.
  • A sophisticated and comprehensive understanding of fundraising principles and practices, and a demonstrated high level of professionalism, collegiality, self-motivation, and success in fundraising.
  • Excellent written, verbal, and interpersonal communication skills, great attention to detail, the ability to process and maintain confidential information, and develop strong relationships with both internal and external constituencies to promote a positive collaborative spirit across the organization's network.
  • In-depth knowledge of the communities served by Butterfly Pavilion.
  • Experience with Neon or equivalent donor database a plus.
  • Public speaking and Spanish language skills a plus.

Additional Requirements:

  • Regular attendance to organization, branch and department staff meetings and trainings.
  • Other duties as assigned

Work Environment / Physical Requirements:

While performing the responsibilities of this position, these work environment characteristics are representative of the environment the position will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.

At Butterfly Pavilion, the employee is occasionally exposed to moderate to loud environmental noise for extended periods of time.

While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and stand, use their hands and fingers, to handle/feel/grasp. The employee is occasionally required to reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Employee should be able to lift, carry and items up to 50 lbs.

How to Apply:

Butterfly Pavilion is an Equal Opportunity Employer and encourages people of all backgrounds to apply for open positions and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or veteran status. Applicants must submit a Resume and Cover Letter.

Position is open until filled. No phone calls or drop ins please.

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