City of Bloomfield
  • Bloomfield, NM, USA
  • $19.50/hr. - 26.67/hr. DOE/Q
  • Salary
  • Full Time

Competitive - Full Benefits


City of Bloomfield

Job Opening 2022-15


Job Position: Project Coordinator

Number of Job Vacancies: One (1)

Department: Administration

Work Location: Bloomfield Municipal Complex

Salary Range: $19.50 - $26.67/hr. DOE/Q with Competitive Benefits

Status: Regular/Full-Time

Days Worked: Monday through Thursday, 7:00 AM to 5:30 PM

Application Deadline: Open Until Filled


JOB OVERVIEW

GENERAL PURPOSE

Works under the general supervision of the City Manager performing a variety of full performance complex clerical and general administrative duties related to writing proposals, securing funding, and coordinating the compliance of various city-managed grants. As a project manager, plans, directs, and coordinates projects to ensure that the goals and objectives are accomplished.

SUPERVISION EXERCISED

None

ESSENTIAL FUNCTIONS

Coordinates city efforts in securing outside financial funding and support for various capital improvement projects; meets with department heads, engineers, and agency representatives; determines scope and need for projects; monitors grant opportunities to local government for various projects and service development; coordinates grant application activities with other interested local entities in order to secure joint funding; researches various avenues for approaching special funding sources interested in stimulating and enhancing the effectiveness of local government.

Coordinates with various organizations or institutions offering grants and funding assistance, i.e., NMED, NMDOT, DFA, other state agencies, , CDBG Grants, Federal Agencies, Juvenile Justice, Forest Service, , Economic Development Authority, etc.; attends meetings to be apprised of grants and provide input for city interests.

Coordinates with various city administrators and department heads in the identification and location of funding avenues and grants; assists department heads in the evaluation of grant feasibility; prepares drafts of grant applications or assists department head in the completion of grant applications.

Attends various administrative and city meetings and makes presentations or participates in public discussion as needed to communicate intent, purpose, and opportunity related to grants and related funding opportunities; prepares and delivers status reports on funding and projects.

Prepares grant applicant and monitors the status of applications. Works with Finance Director and City Manager to allocate matching funds as required. Coordinates the contracting and oversight of design/engineering services and the move from design to construction. Coordinates bidding efforts between procurement and engineering; reviews from appropriate funding sources and/or regulatory agencies.

Monitors city secured federal and state grants for compliance with grant specifications and conditions; assures city receipt of disbursements of funds; develops periodic reports and reviews of program impact and progress; distributes reports to finance director, city manager, city council, affected departments and awarding agencies as necessary. Manages all contracts including construction and inspection as needed.

Assists in the day-to-day accounting of program expenditures; reviews utilization of funds to assure conformity to grant budget and authorized expenditure areas; reviews and reports impact upon city operations and grant opportunities. Creates and maintains grant fiscal records and history including budget spreadsheets; prepares reimbursement requests and secures grant disbursements as needed to assure availability of funds; maintains project information as needed to verify and validate draws against grants; maintains various files and records of grant documentation.

Monitors payments made to contract vendors for services provided in connection with grant funding; reviews claims for payment under the grant and assures compliance with terms and conditions of agreements; verifies vendor performance meets quality standards and expectations of the city.

Performs general project management and administration from application to closeout; monitors contractor efforts, work progress and schedules; pursues and assures project coordination between cooperating entities, departments, etc.

As a project manager, plans, directs, and coordinates activities of projects to ensure that goals or objectives of the project are accomplished within prescribed time frame and funding parameters. Reviews project proposal or plan to determine time frame, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.

Establishes work plan for each phase of project. Confers with key stakeholders to outline work plan and to assign duties, responsibilities, and scope of authority.

Directs and coordinates activities of project personnel to ensure project progresses on schedule and within prescribed budget. Reviews status reports prepared by project personnel and modifies schedules or plans as required. Prepares project reports for management, client, or others.

Confers with project personnel to provide technical advice and to resolve problems. Responsible for overall quality and management of major projects or programs.

Recognize and solve potential problems and evaluate project/program effectiveness. Established operating procedures for project/program. Ensure procedures meet program goals. Conducts research and write reports/articles. Network with local, state and national agencies for future program development.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

1. Education and Experience: Graduation from college with a bachelor's degree in engineering, construction engineering and management, environmental science, or related field; AND Two (2) years of experience in engineering, construction, environmental science, government with grant writing or related field; OR An equivalent combination of education and experience.

2.Required Knowledge, Skills, and Abilities:

Working knowledge of engineering, construction, project management, and grant funding of various types of projects; general office maintenance and practices; computer accounting applications and various software financial programs (MS Word, Excel, Power Point); operation of standard office equipment; operation of standard office equipment; computer aided design; mathematics; interpersonal communication skills and telephone etiquette; basic public relations. Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders. Demonstrated experience in leading and managing complex projects that are strategic in nature and national in scope.

Excellent organizational skills with demonstrated ability to execute projects on time and on budget. Strong interpersonal, communication, and presentation skills. Strong analytical and problem-solving skills. Ability to work independently and with minimal supervision. Demonstrated ability to work in a small team setting. Good computer skills, proficient with Microsoft office applications. Ability to communicate effectively in both official languages is an asset. Experience with the federal government funding process is an asset.

Skill in establishing and maintaining effective working relationships with State, Federal, and other local officials, elected officials, subordinate staff, and City residents; the operation of PC Computer, calculator, fax machine, copy machine, telephone.

Ability to work independently; meet multiple deadlines; schedule and effectively coordinate computer project and workload demands; understand complex computer programs; communicate effectively, verbally and in writing; perform mathematical calculations; develop effective working relationships with supervisors, fellow employees, and the public.

3. Special Qualifications: Computer aided design and New Mexico Engineer-in-Training a plus.

4. Work Environment:

Mixture of office and outdoor construction settings. Tasks require a variety of physical activities such as walking, standing, stooping, sitting, reaching, and not generally involving muscular strain. Job functions normally require talking, hearing, and seeing. Common eye, hand, and finger dexterity for most required essential job functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking, and creative problem solving.

*****

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

City of Bloomfield
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Departments Government Economic Development Tourism City of Bloomfield