Avalon Consulting
  • DC, USA
  • Salary
  • Full Time

Besides being a great place to work, Avalon is pleased to offer a rich, comprehensive benefit plan, including employer-paid health and dental insurance, generous paid leave, employer-paid life and disability insurance, a safe harbor 401(k) plan.

Are you a smart and hard-working administrative professional with a passion for providing premium service to internal and external customers alike? Are you excited by the idea of working with an organization that helps to support causes like the environment, social justice, and the cultural arts?

Avalon Consulting Group a full-service fundraising consulting agency is looking for a positive, organized and capable, Administrative Coordinator to help foster an exceptional client and staff experience as well as fulfill our mission by supporting our President, COO and Marketing staff with their administrative needs. In this role, you will be responsible for the following:

  • Providing Executive Assistant support to the President and COO including preparing presentations, drafting and proofreading correspondence and confidential documents, meeting scheduling and serving as the company Notary.
  • Providing administrative support to the Marketing VP by updating and preparing marketing proposals, presentations, work samples, seminar and conference materials, publications and award submissions, advertising materials, creative briefs, PowerPoints etc.
  • Coordinating company social media and website content, tracking performance, and fielding new business inquiries.
  • Overseeing Avalon's client sponsorships, memberships, conference, and event attendance.
  • Supporting Avalon's culture, client cultivation and staff engagement by maintaining birthday and anniversary lists, coordinating holiday preparations, stocking office snacks and beverages, sending greeting cards, gifts and other activities as needed.
  • Helping to ensure a positive visitor experience by operating the front desk and reception area, greeting visitors as well as ensuring common areas and conference rooms are prepared for guests.
  • Managing Avalon's office facilities including helping to allocate space, ensuring appropriate access and security, coordinating parking programs, and liaising with property management.
  • Managing the office supply budget and ordering.
  • Planning and coordinating company events including internal staff parties, client events and other company gatherings.
  • Managing executive travel, including budgeting, booking and other details.

This will be an exceptional opportunity for you to support and collaborate with an award-winning, expert team of dedicated, fun, and passionate fundraising professionals, all while helping our remarkable, progressive, clients change the world.

Why You Will Love Us

As one of Washington, DC's most respected, cutting-edge, nonprofit fundraising consulting agencies since 1997, Avalon is committed to making the world a better place by helping our clients raise the funds needed to fulfill their inspiring missions. We have created a culture unlike any other agency. We're strategic, analytical, creative, innovative, collaborative, compassionate, and most of all: passionate about our work. We love what we do, and it shows in our engaged teams, industry awards, and delighted clients.

At Avalon, you'll experience an unparalleled supportive and collaborative team environment that encourages professional development while recognizing the importance of flexibility and work-life balance. We are committed to fostering a culture that embraces differences every day, and where each of our staff is supported and inspired to reach their full potential.

Besides being a great place to work, Avalon is pleased to offer a rich, comprehensive benefit plan, including employer-paid health and dental insurance, generous paid leave, employer-paid life and disability insurance, a safe harbor 401(k) plan.

As an equal opportunity employer, we believe that diversity, equity and inclusion are critical to our success. We strive to recruit, develop and retain the most talented people from a diverse candidate pool, and we encourage people from all backgrounds to apply for this opportunity.

While our team is currently working fully remote, we look forward to returning to our beautiful downtown DC office this Fall where we enjoy small 2 person offices -- no cubicle land for us!

What We Need:

To be an ideal fit for us, you should have previous experience providing administrative and reception support in a professional, office environment. You must also have expert knowledge, demonstrated through experience, of Microsoft programs including Word, Excel, and PowerPoint and Teams. Experience with Microsoft Publisher, Salesforce CRM, Google Analytics, and email deployment platforms would also be a "plus". You must a possess confidence handling multiple projects as well as excellent writing and proofreading skills.

In addition, our most successful team members are able to demonstrate the following:

  • Exceptional problem-solving skills including the ability to be proactively find solutions before issue surface.
  • Strong project management skills including the ability to organize, prioritize and effectively plan work to meet deadlines.
  • A high-level of professionalism, integrity, and discretion.
  • Ability to multi-task and succeed in a fast-paced environment.
  • Strong attention to detail.
  • A customer-service approach to internal, office support.
  • Outstanding communication skills verbally and in writing.
  • Enjoyment from collaborating with team members, partners, and clients.
  • Ability to build and maintain positive, effective relationships with team members, partners, and clients.
  • Ability to adapt to frequent change, delays, or unexpected events.
  • Dependability by honoring commitments, adhering to deadlines and demonstrating reliable attendance.

If this sounds like you, we would love to speak with you.

For consideration, please apply by submitting your resume and a cover letter.

Equal Opportunity Employer

Avalon Consulting
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