Archuleta County
  • Finance
  • Pagosa Springs, CO, USA
  • 22.28-31.20 per hour
  • Hourly
  • Full Time

Medical, Dental, Vision & Life Insurance and retirement plan with County matching contribution

Archuleta County is seeking a qualified Accountant to work in our Finance Department.

We offer a competitive starting wage of $22.28/per hour plus excellent benefits, including medical, dental, and vision coverage, 401(a) retirement plan, County will match employee contribution, up to 7%, 10 paid holidays, PTO, bereavement leave, and $50,000 of life and AD&D insurance.


Pagosa Springs is the county seat for Archuleta County and is located in the Colorado Sunbelt, just 35 miles north of the New Mexico border along the western slope of the Continental Divide. The combination of a high desert plateau and the Rocky Mountains to the north and east of town creates an unusually mild mountain climate. As a portal to the nearly 3 million acres of the San Juan National Forest and Weminuche Wilderness Area, Archuleta County is a doorway to the four seasons of outdoor adventure which landed us in Outdoors Magazine's top 10 best Towns in American (2015) and Men's Journal's "20 Best Mountain Towns in America (2017).

In order to assemble and retain team members who share our core values of honesty, integrity, sound judgment, customer service, professionalism, and accountability, we work hard to be an employer of choice. We offer competitive pay, generous benefits, and a positive work culture.


This position is responsible for complex accounting and finance functions including: processing, accounts payable, program payments, and accounts receivable; reconciling and balancing accounts; data processing activities and programs, and assisting in the budget preparation.


The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The administration retains the right to modify or change the duties or essential functions of the job at any time.

It is the policy of the Finance Department to cross train all employees, such that two or more persons know how to perform any given critical process. Therefore, some of the duties listed in this job description may overlap other County Job Description(s), and those duties may be routinely performed by another County employee.

Working with DHS Director, and Finance Director as the DHS accounting clerk maintaining the following duties:

  1. Review and verify over-the-counter cash receipts and electronically received payments from outside the County and report cash receipts to the State. Allocate "Misc. Receipts" in the General Ledger, review cash receipt information exported by the Treasurer, and correct coding and allocation of those receipts, as may be needed. Review the monthly cash settlement from the State and record that settlement in the General Ledger.
  2. Review and verify invoices, insuring they are properly approved, budgeted and coded and otherwise authorized for County purposes. Discrepancies and issues will be pursued and resolved with other County staff.
  3. Perform the day to day coding of invoices, to ensure DHS finances are maintained in an effective, up to date accurate manner.
  4. Submit 1099 related information to the State at year end.
  5. Process Child Care Payment information.
  6. Prepare accurate payroll timesheets for DHS.
  7. Enters Payroll information into the State's CEDS reporting software. Allocates Payroll information in County software, using CEDS reports.
  8. Report expense information to the State. Periodically review the general ledger for allocated costs and/or adjustments, and report those to the State using CFMS.
  9. Prepare and process Random Moment Sample (RMS) journal reports and enter information into the County accounting software.
  10. Prepare and Process EBT/ER Journals.
  11. Build and maintain a central file of DHS grants, including applications, executed grant agreements and amendments, general correspondence, financial reporting and reconciliation to the general ledger.
  12. Insure timely reporting on all current grants, according to the terms, conditions and constraints inherent in each grant agreement. This may include preparing reports, having them reviewed and then submitting them to the grantor. Or it may include working with other staff to insure they are prepared, reviewed and submitted on time.

Prepare and supply documentation to Auditors in response to requests from the Finance Department and/or auditor. Answer questions and prepare and provide schedules, lists and summaries.

Assists the DHS Director and Finance Director in preparation of the annual DHS budget, prepare projections of various revenue and expense accounts. Prepare various budget forms and schedules, and participate in budget meetings and discussions.

Assist in monitoring expenses against the budget and in collecting and organizing other financial management data. Run and review monthly budget variance reports and transaction ledgers, and will report issues to the DHS Director and Finance Director.

Collect raw data and create financial trend reports, as directed, assist in the creating of quarterly monitoring reports and in the interpretation of those reports.

With the assistance of the Finance Department staff, review and reconcile various Asset accounts: This includes reconciliation of Accounts Receivable, Petty Cash and various Intergovernmental Receivables.

With the assistance of the Accountant, review and reconcile various Liability accounts. This includes Accounts Payable and Due To/From accounts.

Responsible for organizing and maintaining the storage systems for a wide variety of different records, in accordance with County policy, as approved by the Office of the State Archives, with supervision from the Finance Director.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Education and Experience:

The minimum education and experience shall be any combination of education, training and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job.


Knowledge of:

  • Modern principles, practices and theories of accounting, governmental accounting and audit processes in a County government.
  • Double entry bookkeeping.
  • Internal control procedures.
  • Management information systems.
  • Routine software and business applications, including but not limited to, word processing, spreadsheets, presentation software and databases and financial applications.
  • Budget development, management and fiscal planning.
  • Standard accounting and bookkeeping practices and methods including accounts payable, accounts receivable and payroll.
  • Operation of standard office equipment including copiers and computers.

Full Job Description
Archuleta County
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